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3CX Communications System
July 30, 2020 Comments Closed

3CX Communications System at The Grafton Hotel

Posted by:SenSys onJuly 30, 2020

grafton hotel logo

The Client:

The Grafton Hotel

Johnsons Place, 31/32 Stephens Street Lower, Dublin 2, D02 WV05

“The Grafton Hotel opened its doors and welcomed its first guests in September 2019. Formerly The Grafton Capital Hotel, the hotel has undergone significant renovation over the past two years. With investment in excess of
€20 million, The Grafton is one of Dublin’s most exciting and innovative hotel projects, and is the first instalment in a series of hotel projects by The Mandrake Collection. 

The Grafton boasts 127 brand new rooms with eclectic decor reminiscent of design highlights from the 1920’s married with modern and state-of-the-art fixtures. The Grafton is home to the trendy late-night venue, The Scaredy Cat, one of the nightlife hot-spots in Dublin, with the city’s newest dancefloor! 

https://www.the-grafton-hotel.com/

The Requirement:

The Grafton Hotel was undertaking a complete refurbishment and increasing bedroom count to 127. They required a new CRM phone system to manage operational calls and sales bookings.  The project included the ordering and installation of new phones in business areas, bars and all guest bedrooms. 

The SenSys Solution:

The installation of a 3CX communications system to support reservations and running a busy customer focussed hotel in the centre of Dublin city.  New IP phones.

The Implementation:

SenSys liaised with Hotel personnel, the hotels’ refurbishment project management team and appointed electrical contractor to coordinate and schedule the CRM installation.

Our team pre-configured the phones prior to installation on-site enabling a smoother project dovetailing with the electrical contractor for the new build and connecting with their new CAT 5 cabling.

A new server was installed on-site in the comms room.  Switches were then configured in the comms cabinet.

Benefits & customisation:

Remote Office

The hotel management remote office phone system connected to the main hotel using the 3CX session border controller (SPC)

PMS Integration & Information for customer greeting

Integrating with the PMS system, upon visitor check-in, the customer name will be pushed to the room facilitating a personalised customer service greeting. Originally the system was to integrate with Hotsoft PMS but laterally this was changed to, Techotel.dk.   

3CX has many integrations for PMS systems.  Read more about 3CX top features.

Messages Recorded

Custom auto attendant / IVR digital receptionist messages recorded by SenSys Technology.

Custom on-hold music

SenSys created Celtic style custom on-hold background music for the Grafton Hotel.  The music was then programmed into the 3CX system.

Web client & Mobile App

Having access to the web client and mobile app ensured that communication could continue remotely during Covid-19 lockdown. Calls were rerouted during this time. For example, the night porter could use the mobile app as he conducted his patrols.

Training

SenSys trained a staff member at The Grafton Hotel to train their own staff in the use of the 3CX system.

The call queue was routed to overflow in order service incoming calls during busy times rather than lose them.

Handsets

HTech handset
hTek IP Phone

Our technical team pre-configured 130 bedroom phones prior to installation.  Various phone mounts were installed to suit the room style.
10 Yealink phones for admin areas which allowed for connecting reception, housekeeping, back office, food and beverage – bar, coffee dock.  All phones connected to the new hotel 3CX system.

Pre-Programmed Custom settings on phones

Hotel bedroom phones were preconfigured with four custom speed dials for the reception, housekeeping, bar and room service/kitchen.

Call Flow

Why it’s smart to choose SenSys: 

Our team have installed and support communication systems in many hotels and businesses.  

3CX is a versatile communications system which is fitting for operating a 24 hour business. The system integrates with many PMS systems such as Hotsoft and Techotel. Visit our 3CX page   Read about Hotel Phone Systems

3cx partner

Contact us

If you are interested in having a chat about a ‘best in class’ PBX communications solutions for your business and to hear about the best remote working offers from Microsoft and 3CX.

If you would like to avail of our Free IT audit, which takes an integrated look at security, phone & Wi-Fi systems please get in touch with us.

Phone 01 9060553 or Freephone: 1800 815 683

Email info@sensys.ie


Read our article on VoIP & Discover Why You Should Switch here

Click on the links to view our case studies on the FlexiFi Contact CentreSureStone Insurance call centre system or The Lakeside Hotel – 3CX VoIP System. Interested in finding out how SenSys Technology can converge your business systems onto one smart platform?

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